This policy explains areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR, DPA & PECR are adhered to. Additionally it will explain the use of cookies, and the download of any documents, files or software made available to you on this website. Further explanations may be provided for specific pages or features of this website in order to help you understand how we, this website and its third parties (if any) interact with you and your computer / device in order to serve it to you. Our contact information is provided if you have any questions.

The privacy policy for Sedbergh Parish Council will be dealt with separately in a document on the parish council pages.

The DPA & GDPR May 2018

We and this website complies to the DPA (Data Protection Act 1998) and already complies to the GDPR (General Data Protection Regulation) which comes into effect from May 2018.

Use of Cookies

This website uses cookies to better your experience while visiting the website.

What are cookies? Cookies are small files saved to the user’s computer that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server, to provide the users with a tailored experience within this website.

You are advised that if you wish to deny the use and saving of cookies from this website on to your computer you should take necessary steps within your web browser security settings to block all cookies from this website and its external content providers upon your first visit.

Website Visitor Tracking

This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computer hard drive to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

Downloads & Media Files

Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti virus software or similar applications.

We accept no responsibility for third party downloads and downloads provided by external third party websites and advise you to verify their authenticity using third party anti virus software or similar applications.

Contact & Communication With us

If you contact us through this website you do so at your own discretion and provide any such personal details requested at your own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.

Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you information through a mailing list system. This is done in accordance with the regulations named above.

Email Newsletter Mailing List

We use an external program called Mailchimp to manage the email mailing list for our newsletter. You can subscribe through an online automated process where you give your explicit permission. Your personal details are collected, processed, managed and stored by Mailchimp in accordance with the regulations named above. You can unsubscribe at any time by clicking the unsubscribe link in the footer of any email newsletter you receive from us, or by contacting webdesign@sedbergh.org.uk

The type and content of messages subscribers receive is clearly outlined at the point of subscription.

For information on the Mailchimp Privacy Policy see the Resources & Further Information section below.

Payments made via the website

Any online payments made via our website (for example for Sedbergh Music Festival tickets) are handled by PayPal and as such we do not have access to any of the users’ banking or credit card details.

For information on the PayPal Privacy Policy see the Resources & Further Information section below.

External Website Links & Third Parties

Although we attempt only to include quality, safe and relevant external links, you are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. You therefore follow external links at your own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Usage

While we may have official profiles on social media platforms you are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for your passwords or personal details on social media platforms. You are advised to conduct yourself appropriately when engaging with us on social media.

There instances where our website features social sharing buttons, which help share web content directly from our web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.

Access to personal information

You can find out if we hold any personal information about you by making a ‘subject access request’ under the General Data Protection Regulations.

If we do hold information about you, we will:

  • give you a description of it;
  • tell you why we are holding it;
  • tell you who it could be disclosed to; and
  • let you have a copy of the information in an intelligible form.

Resources & Further Information

Overview of the GDPR – General Data Protection Regulation – https://ico.org.uk/for-organisations/data-protection-reform/overview-of-the-gdpr/
Data Protection Act 1998 – https://www.legislation.gov.uk/ukpga/1998/29/contents
Privacy and Electronic Communications Regulations 2003 – https://www.legislation.gov.uk/uksi/2003/2426/contents/made
The Guide to the PECR 2003 – https://ico.org.uk/for-organisations/guide-to-pecr/
Twitter Privacy Policy – https://twitter.com/privacy
Facebook Privacy Policy – https://www.facebook.com/about/privacy/
Google Privacy Policy – https://www.google.com/privacy.html
Instagram Privacy Policy – https://help.instagram.com/519522125107875?helpref=page_content
Mailchimp Privacy Policy – https://mailchimp.com/legal/privacy/
PayPal Privacy Policy – https://www.paypal.com/gb/webapps/mpp/ua/privacy-full

If you wish to contact us on any aspect of this document, or the website in general, please do so by emailing webdesign@sedbergh.org.uk

Sedbergh Website Group 10th May 2018